Fairlington Glen Council of Co-Owners
NOTICE OF MEETING

Thursday, November 3, 2022 – 7:00 p.m.

(Registration begins at 6:30 p.m.)

Virtually Online: Zoom.us

Meeting ID: 896 1012 8688

Passcode: 285743

You are hereby notified that, pursuant to Article III, Section 4 of the Bylaws of Fairlington Glen Council of Co-Owners, the 2022 Annual Meeting will be held online at the above date and time. The meeting will be chaired by Charles Robbins, President of the Fairlington Glen Council of Co-Owners. The purpose of the online meeting will be:

• To record the presence of a quorum and the results of voting on: (a) whether the minutes of the 2021 annual meeting will be approved; (b) the proposed budget for calendar year 2023, and (c) the election of one (1) director to the Board; and

• To give all of our members an opportunity to discuss with the newly elected Board anything of interest to them concerning the operation of, and life in, the Glen.

See below for instructions on logging into the meeting and registering.

A quorum consisting of over twenty-five percent (25%) of ownership present in person, or by proxy, is necessary to conduct business. All co-owners are strongly encouraged to participate by e-voting or to appoint proxy holders to represent their interests. The Board of Directors will be holding a drawing sponsored by Cardinal Management Group, Inc. to award a $25 Visa gift card to two homeowners who vote by proxy and two homeowners in attendance (virtually).

VOTING

Because this will be an online meeting, owners will not be able to attend the meeting in person and vote there, as they were able in the past. You may vote electronically, or you may submit the proxy that you received by email and mail. You do not need to mail a proxy if you vote electronically.

If one unit responds in multiple ways (e-voting and proxy), only the latest vote will be counted. If there is no quorum or the budget is not approved, we will have to arrange additional meetings.

E-VOTING: You may vote electronically until the evening of Wednesday, November 2, 2022, by accessing the website https://vtnw. com/go/FG/  and entering the unique code that you received in your annual meeting materials via email and mail. If you have issues accessing your code, please reach out to Rebecca Rosario at r.rosario@cardinalmanagementgroup.com.

If you wish to vote by proxy, you must mail the proxy to Cardinal Management at the address below. If you mail the proxy to Cardinal, it must arrive no later than Monday, October 31, 2022, at:

                                    Fairlington Glen Council of Co-Owners

                                    ATTN:    Rebecca Rosario

                                                            Cardinal Management Group, Inc.
4330 Prince William Parkway, Suite 201
Woodbridge, VA 22192

The Board of Directors will be holding a drawing sponsored by Cardinal Management Group, Inc. to award a $25 Visa gift card to two homeowners who vote by e-voting or proxy and two homeowners in attendance (virtually).

RULES: The Annual Meeting will be conducted in accordance with parliamentary procedures as described in Robert’s Rules of Order.

INSTRUCTIONS FOR LOGGING INTO THE MEETING AND REGISTERING

• Please visit Zoom.us online.

• Click Join A Meeting, OR, if participating by phone, call 301-715-8592.

• Enter Meeting ID: 896 1012 8688.

• Enter Passcode: 285743.

Note: We strongly encourage you to register before the meeting begins at 7:00 p.m. Registration begins at 6:30 p.m.